Document privacy concerns are real, and failure to protect confidential information can result in severe penalties or loss of intellectual property. One problem is the traditional printing model, in which a user submits a print job across an unsecure network and then hurries to the printer to retrieve the document before others do. The consequences of unauthorized document access, whether accidental or intentional, can be both serious and costly.
Output management applications can protect documents in a variety of ways. These solutions capture all business output from enterprise applications and user workstations so it can be managed through a secure central point of control. Security watermarks and overlays can be inserted into the data to prevent document tampering and other fraudulent activities.
Once received, critical documents can be stored centrally in the software until a user authenticates his or her identity at the physical device using a security badge, PIN code, or other means of authentication. Administrators can also prohibit printing of certain documents, forcing users to view content online to provide a precise record of which users accessed which pages of any stored content.
There are a number of solutions available that can help solve the insecurities that may be associated with printing security. Systel works with you to develop a printing strategy that is based on your organizations specific security needs.