document management

The 7 Deadly Sins of MPS from Systel's In-House Expert

Mistake #1: Making Things Too Complex

Keep it simple. In fact, 99% of employees just want to get their work done and are not interested in filling metadata or handling workflow tasks if there’s no added value for them.  

 

Mistake #2: Rolling Out the Program Too Early

Of course, you're anxious to put your new document management program to work, but we recommend holding off on giving new users access until you have folders and files set up. If new users see nothing when they log in, they may be less likely to use the program in the future because they don't immediately see its value or must wait to start taking advantage.

 

 Mistake #3: File Clutter and/or Poor Organization

The second mistake often made is becoming cluttered with out-of-date files. This creates a few problems, including bloated folders, potential file loss, and security issues (not to mention the distractions caused by searching for the right file for the looming task ahead). One of the main reasons you decided to move to a document management system was to make finding documents easier. Also, one of the biggest mistakes you can make with your new system is neglecting to establish a common naming scheme and folder descriptions so users can understand what they will find in each folder. A straightforward naming convention will make it even easier to navigate the system.

 

HIPAA Compliance: Protect Confidential Records with Document Management Software

According to The U.S Department of Health & Human Services (HHS), to improve the efficiency and effectiveness of the health care system, the Health Insurance Portability and Accountability Act of 1996 (HIPAA), Public Law 104-191, included Administrative Simplification provisions that required HHS to adopt national standards for el

More Than Just Copiers

At Systel, we are dedicated to providing our customers with an uncomplicated way to outfit their office(s) with the most useful and streamlined products for their document production and print workflow needs.

Ways to Go Green and Save Green at the Office

In the world of office technology, environmental sustainability can be achieved in a number of ways and here are a few simple ways reduce your carbon footprint and your bottom line at the office.

One Vendor Solution: Creating Total Satisfaction, Simplicity & Savings

May 4, 2016

Our top company initiative this year is aimed at developing a One Vendor Solution for Total Account Management.  We make it a point to do everything possible in making sure that our customers receive the most efficient way to operatively manage all of their technological solutions and services. 

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